Planned Preventative Maintenance Schedules

(also known as PPM Schedules). These benefit owners and occupiers of commercial buildings and property managers, and range from basic 5-year cyclical maintenance tasks to very detailed 5–10 year programmes.

The survey identifies the condition of various building elements, allowing for targeted maintenance plans that address potential issues before they become major problems. This approach ensures building systems operate efficiently, extends their lifespan, and minimises unexpected and costly repairs.

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How a Building Survey Informs PPM Schedules:

  • Comprehensive Building Assessment: A building survey assesses the condition of the structure, fabric, and all installed systems, including roof, walls, windows, doors, internal finishes, plumbing, electrical systems, HVAC, and fire safety equipment.
  • Determining Maintenance Schedules: Maintenance schedules are created for each element, specifying the frequency (monthly, quarterly, annually) and tasks required such as cleaning, inspection, testing, or replacement.
  • Prioritising Maintenance: Tasks are prioritised by importance and severity, ensuring urgent issues are addressed promptly while less critical items are planned over longer timeframes.
  • Budgeting and Cost Control: Provides cost estimates for planned activities, enabling accurate budgeting and helping avoid unexpected expenses.
  • Compliance with Regulations: Ensures adherence to health and safety requirements, such as the Health and Safety at Work Act, which requires regular servicing of electrical and mechanical systems.
  • Extending Building Life and Minimising Downtime: Proactively addressing issues minimises equipment failure, reduces downtime, improves efficiency, and extends the lifespan of building components.

In essence, a building survey is the foundation for a robust PPM schedule, ensuring commercial buildings are well-maintained, safe, and cost-effective to operate.

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